Microsoft®
Windows Vista
TM
TM
by Kate Shoup Welsh and Kate J. Chase
Microsoft®
Windows Vista
TM
TM
by Kate Shoup Welsh and Kate J. Chase
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ABOUT THE AUTHORS
During the course of her career as a freelance writer, Kate Shoup Welsh has written or co-written several
books on various topics, including Look & Learn FrontPage 2002, What Can You Do with a Major in
Business, Not Your Mama’s Beading, Not Your Mama’s Stitching, Microsoft Windows Vista Visual
Encyclopedia, and Webster’s New World English Grammar Handbook. She has also co-written a
screenplay and worked as the Sports Editor for NUVO Newsweekly. Prior to striking out on her own, Kate
worked as an editor at a computer-book publishing company, where she engaged in such diverse
professional activities as consulting on the development of new series, consulting on ways to improve the
publishing workflow, and editing numerous standout titles. When not writing, Kate loves to ski (she was
once nationally ranked), make jewelry, and play video poker — and she plays a mean game of 9-ball.
Kate lives in Indianapolis, Indiana, with her husband, their daughter, and their cat.
Kate J. Chase of Woodbury, Vermont, has written books on the Windows operating system, Microsoft
applications including the Microsoft Office Suite, Web design and publishing, and the Internet. She has
previously written Norton All-in-One Desk Reference For Dummies and Build It Yourself Visually: The
Ultimate Media Center PC. A general freelance writer as well as a columnist and journalist, Kate also
works on science, medical, political, and other topics. She is perhaps best known as PC Kate
(www.pckate.com) from America Online and the Microsoft Network where she led thriving technical
communities for more than a decade and is a Microsoft MVP (Most Valuable Professional).
PREFACE
Do you look at the pictures in a book or newspaper Bold
before anything else on a page? Would you rather see Bold type indicates text and numbers that you must
an image instead of read about how to do something? type into a dialog box or window.
Search no further. This book is for you. Opening Italics
Microsoft Windows Vista Visual Encyclopedia allows Italicized words introduce new terms and are followed
you to read less and learn more about Windows Vista. by a definition.
Who Needs This Book Numbered Steps
This book is for a reader who has never used You must perform the instructions in numbered steps
Windows Vista operating system. It is also for more in order to successfully complete a section and
computer-literate individuals who want to expand achieve the final results.
their knowledge of the different features that
Windows Vista has to offer.
Indented Step Text
You do not have to perform these steps; they simply
Book Organization give additional information about a feature. Indented
This book consists of sections, all listed in the book’s step text tells you what the application does in
table of contents. A section is a set of steps that show response to a numbered step. For example, if you
you how to complete a specific computer task. click a certain menu command, a dialog box may
appear, or a window may open. Indented step text
Each section, usually contained on two facing pages,
may also present another way to perform a step.
has an introduction to the task at hand, a set of
full-color screen shots and steps that walk you through Notes
the task, and a set of tips. This format allows you to
Notes give additional information. They may describe
quickly look at a topic of interest and learn it instantly.
special conditions that may occur during an operation.
They may warn you of a situation that you want to
What You Need to Use This Book
avoid, for example, the loss of data.
To perform the tasks in this book, you need a
computer with these specific requirements: You can easily identify the tips in any
• Windows Vista Ultimate Edition. However, most of section by looking for the TIP icon. Tips
the tasks work as written using the Windows Vista offer additional information, including
Home Basic, Home Premium, and Business Editions. tips, hints, and tricks. You can use the
TIP information to go beyond what you
• 512MB RAM
learn in the steps.
• PC with 800 MHz 32-bit (x86) or 64-bit (x64) CPU
In order to get this information to you in a timely
• 15GB of available hard disk space
manner, this book was based on a pre-release version
• CD or DVD drive of Microsoft Windows Vista. There may be some
• Keyboard and pointing device, such as a mouse minor changes between the screenshots in this book
• SuperVGA display capable of a resolution of and what you see on your desktop. As always,
800x600 or greater Microsoft has the final word on how programs look
and function; if you have any questions or see any
• Internet connectivity strongly recommended
discrepancies, consult the online help for further
The Conventions in This Book information about the software.
Typographic and layout styles have been used
throughout Microsoft Windows Vista Visual Encyclopedia
to distinguish different types of information.
Table of Contents
Credits ........................................................................................................................................................iii
About the Authors ....................................................................................................................................iii
Preface ........................................................................................................................................................iv
Introduction..............................................................................................................................................xiii
Part I: Tools ........................................................................1
A
Add Printer Wizard ......................................................................................................................2
AutoPlay ......................................................................................................................................3
B
Backup and Restore Center ........................................................................................................4
C
Calculator ....................................................................................................................................5
Calendar ......................................................................................................................................6
CardSpace ....................................................................................................................................7
Command Prompt ......................................................................................................................8
Computer Folder..........................................................................................................................9
Connect to a Network Projector Wizard ..................................................................................10
Connect to a Network Wizard ..................................................................................................11
Connect to the Internet Wizard................................................................................................12
Contacts ....................................................................................................................................13
Content Advisor ........................................................................................................................14
Control Panel ............................................................................................................................15
D
Details Pane ..............................................................................................................................16
Device Manager ........................................................................................................................17
Disk Cleanup ..............................................................................................................................18
Documents Folder......................................................................................................................19
E
Ease of Access Center ................................................................................................................20
Easy Transfer ..............................................................................................................................21
Event Viewer ..............................................................................................................................22
F
Fax and Scan ..............................................................................................................................23
File and Folder Backup Wizard ..................................................................................................24
Flip 3D ........................................................................................................................................25
G
Gadgets ......................................................................................................................................26
Games ........................................................................................................................................27
I
Import Video Wizard ................................................................................................................28
Internet Explorer 7 ....................................................................................................................29
Internet Explorer Protected Mode ............................................................................................30
Internet Options ......................................................................................................................31
M
Mail ............................................................................................................................................32
Media Library ............................................................................................................................33
Media Player ..............................................................................................................................34
Microsoft Management Console ..............................................................................................35
Movie Maker ..............................................................................................................................36
Music Folder ..............................................................................................................................37
N
Narrator ....................................................................................................................................38
Navigation Pane ........................................................................................................................39
Network and Sharing Center ....................................................................................................40
Network Folder ..........................................................................................................................41
Network Map ............................................................................................................................42
Notepad ....................................................................................................................................43
O
On-Screen Keyboard..................................................................................................................44
Open ..........................................................................................................................................45
P
Paint ..........................................................................................................................................46
Parental Controls ......................................................................................................................47
Personal Folder ..........................................................................................................................48
Phone and Modem Options ....................................................................................................49
vi
Photo Gallery ............................................................................................................................50
Picture Library............................................................................................................................51
Pictures Folder ..........................................................................................................................52
Preview Pane..............................................................................................................................53
Programs and Features Window ..............................................................................................54
Q
Quick Launch ............................................................................................................................55
Quick Tabs ..................................................................................................................................56
R
Recent Items ..............................................................................................................................57
Recycle Bin ................................................................................................................................58
Regional and Language Options ..............................................................................................59
Restore Files Wizard ..................................................................................................................60
S
Save As ......................................................................................................................................61
Scanner and Camera Installation Wizard..................................................................................62
Search Box ................................................................................................................................63
Search Folder ............................................................................................................................64
Security Center ..........................................................................................................................65
Security Report ..........................................................................................................................66
Set Up a Wireless Router or Access Point Wizard ....................................................................67
Sound Notifications ..................................................................................................................68
Speech Recognition ..................................................................................................................69
Start Menu ................................................................................................................................70
Sync Center ................................................................................................................................71
System Information Window ....................................................................................................72
T
Task Manager ............................................................................................................................73
Task Scheduler ..........................................................................................................................74
Taskbar and Start Menu Properties ........................................................................................75
U
User Account Control ................................................................................................................76
V
Video Library..............................................................................................................................77
Volume Mixer ............................................................................................................................78
vii
W
Welcome Center ........................................................................................................................79
Windows Defender ....................................................................................................................80
Windows Firewall ......................................................................................................................81
Windows Live Messenger ..........................................................................................................82
Windows Malicious Software Removal Tool ............................................................................83
Windows Media Center ............................................................................................................84
Windows Meeting Space ..........................................................................................................85
Windows Sidebar ......................................................................................................................86
Windows SideShow ..................................................................................................................87
Windows Update ......................................................................................................................88
WordPad ....................................................................................................................................89
Part II: Techniques ............................................................91
A
Aero: Set Up Aero ......................................................................................................................92
B
Background: Set the Desktop Background ..............................................................................94
C
Calendar: Manage Tasks ............................................................................................................96
Calendar: Publish a Calendar ....................................................................................................98
Calendar: Set an Appointment................................................................................................100
Calendar: Subscribe to a Calendar..........................................................................................102
CardSpace: Create a Personal Information Card....................................................................104
CDs and DVDs: Burn Data, Music, and Photos ......................................................................106
CompletePC Backup: Back Up Your PC with CompletePC Backup ........................................108
Computer Folder: View Free Space and Other Information ..................................................110
Computer Name: Identify and Change the Computer Name................................................112
Contacts: Import and Export Contacts ..................................................................................114
Contacts: Manage Contacts ....................................................................................................120
Content Advisor: Set Internet Explorer 7 Parental Controls..................................................124
D
Date and Time: Change Your System Date, Time, and Time Zone........................................128
Default Programs Center: Set Windows Default Programs ..................................................130
Device Manager: Access Device Driver Information ..............................................................132
Device Manager: Remove a Device ........................................................................................134
Device Manager: Troubleshoot Issues ....................................................................................136
viii
Display Properties: Configure Display Properties ..................................................................140
DVD Maker: Burn a Movie to DVD ........................................................................................142
E
Ease of Access Center: Set Accessibility Options ....................................................................146
Edit: Cut, Copy, and Paste ......................................................................................................148
Encrypting File System: Encrypt Files and Folders..................................................................150
F
Fax and Scan: Scan a Document ............................................................................................152
Fax and Scan: Send a Fax ........................................................................................................154
Fax and Scan: Set Up Your System to Use Fax and Scan ......................................................156
File and Folder Backup: Make Backups Automatic ................................................................158
File and Folder Management: Copy and Move Files and Folders ..........................................160
File and Folder Management: View and Set File and Folder Properties................................162
File and Folder Sharing: Share Folders and Files ....................................................................164
Folders: Create a New Folder ..................................................................................................168
Fonts: Add a Font ....................................................................................................................170
Fonts: Manage Installed Fonts ................................................................................................172
FTP: Using FTP in Internet Explorer ........................................................................................174
G
Gadgets: Add Gadgets ............................................................................................................176
Groups: Add Users to Groups..................................................................................................178
H
Help and Support Center: Access Help and Other Information for Windows ......................180
I
Internet Explorer 7: Search the Web with Internet Explorer 7..............................................184
L
Local Security Policy: Change Local Security Settings............................................................188
M
Mail: Create a Mailing List ......................................................................................................190
Mail: Filter Spams and Scams..................................................................................................192
Mail: Participate in a Newsgroup............................................................................................194
Mail: Send and Receive E-mail Messages................................................................................198
Mail: Set Up an Account ..........................................................................................................202
Mail: Set Up the Newsreader ..................................................................................................206
Media Player: Burn a Music CD ..............................................................................................210
ix
Media Player: Find New Content ............................................................................................212
Media Player: Play a CD or DVD ............................................................................................214
Media Player: Rip Music ..........................................................................................................216
Microsoft Management Console: Add Management Tools ..................................................218
Movie Maker: Create a Simple Movie ....................................................................................220
Movie Maker: Publish a Movie ................................................................................................224
N
Network Connections Window: Manage Network Connections ..........................................226
O
Offline Files: Enable Offline Files ............................................................................................228
Offline Files: Make Files Available for Offline Use ..................................................................230
Offline Files: View Synchronization Settings ..........................................................................232
Open With Command: Open a File in a Different Program ..................................................234
P
Parental Controls: Set Windows Media Center Parental Controls ........................................236
Parental Controls: Set Windows Vista Parental Controls ......................................................240
Partition: Create and Format a Partition ................................................................................244
Passwords: Set a User Password ............................................................................................248
Performance Information and Tools: Assess Your Computer’s Performance ........................250
Phishing Filter: Avoid Phishing Scams ....................................................................................252
Phone and Modem Options: Set Up a Dialing Location ........................................................256
Photo Gallery: Create and View a Slide Show........................................................................260
Photo Gallery: Edit Pictures ....................................................................................................262
Photo Gallery: Manage Pictures..............................................................................................264
Photo Gallery: Print a Picture..................................................................................................268
Power Plan: Choose a Power Plan ..........................................................................................270
Previous Versions: Revert to a Previous Version of a Document ..........................................272
Print: Print a File ......................................................................................................................274
Printers: Share a Printer ..........................................................................................................276
Problem Reports and Solutions: Review Problem Reports and Find Solutions ....................278
Program Compatibility Wizard: Enable Older Programs to Run ..........................................280
Q
Quick Launch: Add and Remove Programs on the Quick Launch Bar ..................................282
Quotas: Set Space Quotas ......................................................................................................284
R
Ratings: Rate Files ....................................................................................................................286
Recycle Bin: Empty the Recycle Bin ........................................................................................288
x
Regional and Language Options: Add Language Support ....................................................290
Remote Assistance: Get Help Via Remote Assistance ............................................................292
Remote Desktop: Configure Remote Desktop Connection ....................................................294
RSS Feeds: Find and Subscribe to RSS Feeds ..........................................................................296
S
Screen Saver: Choose a Screen Saver ....................................................................................298
Search Folder: Save a Search ..................................................................................................300
Security Zones: Customize Web Site Security Settings ..........................................................302
Shortcuts: Create and Manage Shortcuts ..............................................................................306
Sound Scheme: Set Up a Sound Scheme ................................................................................310
Speech Recognition: Set Up Speech Recognition ..................................................................312
Start Menu: Customize the Start Menu..................................................................................316
Start Menu: Open a Program, Folder, File, or Feature ..........................................................320
Startup Folder: Control Which Programs Launch at Startup ................................................322
Sync Center: Sync an Offline Folder or Mobile Device ..........................................................324
System Restore: Create a Restore Point..................................................................................326
System Restore: Roll Back with a Restore Point ....................................................................328
System window: View Your System’s Properties ....................................................................330
T
Tags: Tag Files ..........................................................................................................................332
Task Manager: View System Information ..............................................................................334
Taskbar: Customize the Taskbar ..............................................................................................336
Temp Folder: Locate and Manage the Temporary Files Folder..............................................338
Temporary Internet Files: Clean the Internet Files Cache ......................................................340
Themes: Apply a Desktop Theme............................................................................................342
U
User Accounts: Create a New User Account ..........................................................................344
User Accounts: Enable Guest Accounts ..................................................................................346
User Accounts: Manage User Accounts ..................................................................................348
W
Windows Defender: Scan for Spyware....................................................................................352
Windows Firewall: Configure the Windows Firewall ..............................................................354
Windows Firewall: Manage Exceptions ..................................................................................356
Windows Live Messenger: Create an Account........................................................................358
Windows Live Messenger: Populate Your Contacts ..............................................................362
Windows Live Messenger: Send and Receive IMs ..................................................................364
Windows Media Center: Burn Digital Video to a DVD ..........................................................366
xi
Windows Media Center: Listen to Music Files ........................................................................370
Windows Media Center: Record TV ........................................................................................376
Windows Media Center: Set Up Windows Media Center ......................................................380
Windows Media Center: Watch Live TV..................................................................................384
Windows Media Center: Watch Recorded TV ........................................................................386
Windows Meeting Space: Share Files, Programs, and Your Desktop ....................................388
Windows Meeting Space: Start a Windows Meeting Space Session ....................................390
Windows Update: Check for Updates ....................................................................................392
Windows Update: Configure Automatic Updates ..................................................................394
Windows Update: Remove a Potential Problem Update........................................................396
WordPad: Save a Document....................................................................................................398
X
XPS Documents: View an XPS Document ..............................................................................400
XPS Documents: Work with XPS Documents ........................................................................402
Index ........................................................................................................................................404
xii
INTRODUCTION
As long-time users, technicians, and experts in Windows operating systems as well as other Microsoft programs,
we feel that Windows Vista Ultimate is the most stable and secure Windows version available. It is our hope
that this is your experience as well, especially after you use this book to take advantage of all that this
operating system offers to you.
Because Windows Vista Ultimate is so comprehensive and encompasses so many different tools and features,
it lends itself extraordinarily well to an encyclopedia. Instead of reading countless pages of text on a particular
topic, you can use this book to easily look up a feature by alphabetic entry and find all the steps you must
perform in order to complete the task at hand.
The moment you can master many of the basics of file management, Internet, and other network connectivity,
as well as hardware and software installations, you can enjoy significantly more control over your desktop
workspace. This book, with its steps and visual presentations, helps you to do just that quickly and efficiently.
Once mastered, you can move on to your real work of enjoying the Internet and all the digital world and its
ever-changing revolution can provide to you. This includes your ability to run applications, transfer files to and
from your system, play today’s top PC games — even watch TV.
Windows Vista Visual Encyclopedia is divided into two parts.
Part I is a comprehensive A to Z reference of tools. Tools can be icons found in palettes, panes, or toolbars.
Tools can also be specific commands accessed from the menu bar. A named dialog box, window, or panel that
is used to accomplish a specific task can also be a tool, as might a wizard designed to step you through a
complex operation such as setting up a wireless home network.
Within Part I, you learn about key components such as the Windows Firewall, engineered to protect your network
and Internet connections; the Backup and Restore Center, where you manage your computer’s backup processes;
Windows Vista programs such as Windows Calendar, Windows Contacts, and Windows Mail; and more. You can
also read about the Ease of Access Center to help you work in Windows if you have special physical or cognitive
challenges. In addition, you can explore tools such as Remote Desktop Connection that will enable you to work
remotely from home to the office, or between different computers on your home or small office network.
Part II is an alphabetical reference of techniques, including basic tasks as well as advanced, solutions-based
operations. Techniques represent results from an operation that may involve the use of one or more tools.
Inside Part II, you will find useful techniques, such as how to secure your files or share them with others. You
will also see how to adjust security options such as Windows Update and Windows Defender. Screenshots and
callouts assist you throughout your efforts to get the right results the first time you try, which is the beauty of
a visual encyclopedia.
By using the tools and techniques covered in this book, you will quickly and easily master the necessary skills
to use Windows Vista Ultimate Edition to its fullest.
Kate Shoup Welsh
Indianapolis, IN
Kate J. Chase
Woodbury, VT
Windows Vista
Visual Encyclopedia
Part I: Tools
Most people use Windows Vista for both communicate with your office network or
work and personal enjoyment. Regardless set up a home network, add a printer,
of how you use it, Windows Vista offers connect to the Internet, back up and
many tools that can help you do your restore your files, import video to your
work more quickly, easily, and accurately, Vista PC, and more.
and that can enhance your personal
computer experience. Whether you are an administrator or a
rookie, a computer enthusiast or an
The first part of this book describes tools occasional user, the tools in Windows
that empower you to do just about Vista offer a range of options and
anything that you want with your Windows features to help you master your system.
Vista computer. These tools help you to
ADD PRINTER WIZARD
Although many of today’s newer printers are plug The Add Printer Wizard can detect many printers and
and play, meaning you can simply plug them in to install the appropriate printer driver. Keep in mind
your computer in order to install them, others may that you must turn on the printer before you run the
require you to use the Add Printer Wizard. This wizard. You must also know the name of the printer
wizard is an all-inclusive tool to locate, add, and you want to add. If you are not the person who
configure a printer for use with your Windows named the printer, see if it is posted on the printer
desktop, an associated network, or even a printer itself, contact the owner of the printer, or ask your
connected via Bluetooth or infrared. (Note that you network administrator.
might need the disk that accompanied your printer to
complete the wizard.)
1 In the Control Panel window,
click the Printer link under
Hardware and Sound.
Note: Click Start and click Control
Panel to open the Control Panel
window.
1
l The Printers window opens.
2 Click the Add a Printer button.
l The Add Printer Wizard window
opens.
2
2
AUTOPLAY A
AutoPlay enables you to select what program of files, you can configure it to prompt you to
to use for various types of media or hardware. select the program you want to use on a case-by-
For example, you can specify that both CDs case basis. Alternatively, you can disable AutoPlay
containing music and DVDs containing movies entirely.
open automatically in Windows Media Player, that To change your PC’s AutoPlay settings, you use
media card readers containing image files open in the AutoPlay window, accessible via Control Panel.
Photo Gallery, and so on.
If you do not want AutoPlay to launch a particular See also>> Start Menu: Open
program when you insert media with certain types
1 In the Control Panel window,
click Play CDs or Other Media
Automatically under Hardware
and Sound.
1
l The AutoPlay window opens.
l To enable AutoPlay globally,
select the Use AutoPlay for All
Media and Devices checkbox.
(Alternatively, disable the feature
by clearing the checkbox.)
l To specify that a certain program
run when you insert a specific
type of media, click the media
type’s drop-down list and choose
the action you want to occur.
Note: If you want Windows to
always launch the AutoPlay dialog
box when you insert that type of
media, choose Ask Me Every Time.
If you want AutoPlay to do nothing
when the media is inserted, choose
Take No Action.
2
l Click Reset All Defaults to return
each setting to its default.
2 Click Save. 3
BACKUP AND RESTORE
CENTER
You should back up your files to protect them
See also>> File and Folder Backup
from the many kinds of disasters that can befall
a computer — theft, loss, breakage, and the like.
Using Windows Vista’s Backup and Restore Center, See also>> CompletePC Backup
you can make copies of files, programs, and even
settings for the entire system, and save these copies System Restore: Create
in another location, such as an external hard drive,
a CD, or a DVD. The Backup and Restore Center is System Restore: Roll Back
the launching point for several backup operations,
including the File and Folder Backup Wizard,
CompletePC Backup, and System Restore.
1 Click Start.
2 Click Control Panel.
3
l The Control Panel window
opens.
3 Click Back Up Your Computer
under System and Maintenance.
2
1
The Backup and Restore Center
opens.
l Back up files here.
l Restore files here.
l Click here to access Windows
Vista’s System Restore feature.
l Click here to set a restore point.
(Restore points save information
about your computer in order to
allow you to undo problematic
or unwanted system changes.)
4
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