USING DRAGON NATURALLY SPEAKING FOR WORD PROCESSING
These handouts were created to provide the new Dragon Naturally Speaking user. with critical information about how Naturally Speaking works
INTRODUCTION TO USING
DRAGON NATURALLY SPEAKING
FOR WORD PROCESSING
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NaturallySpeaking Student Manual
Table of Contents Page i
Dragon Naturally Speaking Student Manual
INTRODUCTION
• These handouts were created to provide the new Dragon Naturally Speaking user
with critical information about how Naturally Speaking works.
• These handouts apply to Naturally Speaking and Natural Word.
OPENING DRAGON NATURALLY SPEAKING....................................................................1
METHOD A: USING KEYBOARD COMMANDS: ____________________________ 1
METHOD B: USING THE MOUSE: ______________________________________ 2
Long Version .........................................................................................................................2
Short Version ........................................................................................................................2
TURNING NATURALLY SPEAKING ON AND OFF.............................................................3
OPENING NATURAL WORD....................................................................................................4
METHOD A: USING KEYBOARD COMMANDS: ____________________________ 4
METHOD B: USING THE MOUSE: ______________________________________ 5
FEEDBACK FROM NATURALLY SPEAKING......................................................................6
CREATING A NEW FILE ...........................................................................................................7
OPENING A FILE THAT HAS BEEN SAVED ON YOUR DISK .........................................8
SAVING NEW DOCUMENT FILES..........................................................................................9
SAVING CHANGES TO OLD DOCUMENT FILES ...............................................................9
PRINTING A FILE......................................................................................................................10
EXITING.......................................................................................................................................11
CORRECTING TEXT ................................................................................................................12
CORRECTING NATSPEAK’S MISTAKES ________________________________ 12
CORRECTING YOUR MISTAKES______________________________________ 12
CORRECTING DICTATED TEXT IN CORRECTION DIALOGUE BOX __________ 13
CORRECTING COMMANDS __________________________________________ 14
Correcting Fourteen Special Dictation Commands.......................................................14
All Other Commands .........................................................................................................14
SCRATCH THAT ___________________________________________________ 15
UNDO____________________________________________________________ 15
RESUME WITH ____________________________________________________ 15
FREQUENTLY USED NAVIGATION COMMANDS............................................................16
SUMMARY OF NAVIGATION COMMANDS........................................................................17
Word Table Navigation Commands _____________________________________ 17
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CAPITALIZATION .....................................................................................................................18
INSERTING TEXT .....................................................................................................................19
DELETING TEXT.......................................................................................................................20
STARTING NEW LINES AND PARAGRAPHS ...................................................................21
SELECTING TEXT ....................................................................................................................22
EXAMPLES OF SELECTION COMMANDS_______________________________ 22
SELECTING AND REDICTATING ______________________________________ 22
SUMMARY OF SELECTION COMMANDS _______________________________ 22
SELECT AGAIN ____________________________________________________ 22
CUT, COPY AND PASTE.........................................................................................................23
PLAYBACK FEATURE (Listening to Your Voice) ............................................................24
READ THAT FEATURE (Listening to the Text in Your Document) .............................24
BOLD FACING TEXT ...............................................................................................................25
REMOVING THE BOLD FEATURE _____________________________________ 25
UNDERLINING TEXT ...............................................................................................................26
REMOVING THE UNDERLINE FEATURE _______________________________ 26
ITALIC TEXT ..............................................................................................................................27
REMOVING THE ITALIC FEATURE ____________________________________ 27
ALIGNMENTS ............................................................................................................................28
CENTERING TEXT BEFORE DICTATING _______________________________ 28
LEFT ALIGN_______________________________________________________ 28
RIGHT ALIGN _____________________________________________________ 28
DOUBLE SPACING ..................................................................................................................29
SETTING MARGINS .................................................................................................................30
COMMAND CONTROL ............................................................................................................31
DICTATING KEYBOARD KEYS ________________________________________ 31
MENUS AND DIALOGUE BOX CONTROLS ______________________________ 31
KEYBOARD SHORTCUTS ___________________________________________ 31
WINDOWS CONTROLS _____________________________________________ 32
FORMATTING AN ACADEMIC ESSAY IN NATURALLYSPEAKING............................34
FORMATTING AN ACADEMIC ESSAY IN MICROSOFT WORD....................................35
GLOSSARY ................................................................................................................................36
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OPENING DRAGON NATURALLY SPEAKING
METHOD A: USING KEYBOARD COMMANDS:
1. When you sit down at a computer in the High Tech Training Center, the power will be on
and you will see the Windows desktop.
2. Hold down the Ctrl key and tap the Esc key to activate the Start button. You will see
the Start menu.
3. Tap the letter P to move the highlight bar to the word Programs .
4. Use the Down arrow key to move the highlight bar to the words Dragon
NaturallySpeaking Professional (or Preferred).
5. Tap your right arrow key once.
6. Use your down arrow key to highlight Dragon NaturallySpeaking Professional (or
Preferred) Edition.
7. Press the ENTER key. You will see the Open User dialogue box.
8. Use your arrow keys to highlight your name.
9. Hold down the ALT key and tap the letter O for Open.
10. You will see the Tip of the Day dialogue box. Tap Enter to close this box.
11. When you have successfully opened Dragon NaturallySpeaking, you will see Dragon
NaturallySpeaking - Document on the screen.
12. Tap the plus sign on the numeric keypad to turn on the microphone.
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METHOD B: USING THE MOUSE:
Long Version
1. When you sit down at a computer in the High Tech Training Center, the power will be on
and you will see the Windows desktop.
2. Move the mouse pointer to the Start button and click the left mouse button once. You
will see the Start menu.
3. Move the mouse pointer to the word Programs .
4. Move the mouse pointer to the words Dragon Naturally Speaking Professional (or
Preferred).
5. Move the mouse pointer to highlight Dragon Naturally Speaking Professional (or
Preferred) Edition and click the left mouse button once. You will see the Open User
dialogue box.
6. Move the mouse pointer to your name and click the left button once.
7. Move the mouse pointer to the Open button and click the left button once.
8. You will see the Tip of the Day dialogue box. Move the mouse pointer to the Close
button and click to close this box.
9. When you have successfully opened Dragon NaturallySpeaking, you will see Dragon
NaturallySpeaking - Document on the screen.
10. Click once on the toolbar microphone icon to turn on the microphone.
Short Version
1. Click twice on the NatSpeak icon on the desktop.
2. Move the mouse pointer to your name and click the left button once.
3. Move the mouse pointer to the Open button and click the left button once.
4. You will see the Tip of the Day dialogue box. Move the mouse pointer to the Close
button and click to close this box.
5. When you have successfully opened Dragon NaturallySpeaking, you will see Dragon
NaturallySpeaking - Document on the screen.
6. Click once on the toolbar microphone icon to turn on the microphone.
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TURNING NATURALLY SPEAKING ON AND OFF
These directions assume NaturallySpeaking has been loaded and that you are the current user.
PUTTING NATURALLYSPEAKING TO SLEEP TEMPORARILY
[Go to Sleep]
Special Note: You must articulate each consonant carefully. In other words, you need to say,
“Go to sleep,” and not “Go duh sleep.”
WAKING UP NATURALLYSPEAKING FROM ITS NAP
[Wake Up]
TOGGLING THE NATURALLYSPEAKING MICROPHONE ON AND OFF
Left mouse click the microphone on the Naturally Speaking toolbar,
or
press the Plus key (+) on the computer’s numeric keypad.
Special Note: If you are pausing for more than a few moments or you are pausing to chat with
someone, turn your microphone off rather than put it to sleep.
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OPENING NATURAL WORD
METHOD A: USING KEYBOARD COMMANDS:
1. When you sit down at a computer in the High Tech Training Center, the power will be on
and you will see the Windows desktop.
2. Hold down the Ctrl key and tap the Esc key to activate the Start button. You will see
the Start menu.
3. Tap the letter P to move the highlight bar to the word Programs .
4. Use the Down arrow key to move the highlight bar to the words Microsoft Word.
5. Press the ENTER key. You will see a blank document in Microsoft Word.
6. Hold down the ALT key and tap the letter N for Dragon NaturallySpeaking.
7. Tap the letter N for Use Natural Word. You will see the Open User dialogue box.
8. Use your arrow keys to highlight your name.
9. Hold down the ALT key and tap the letter O for Open.
10. When you have successfully opened Dragon NaturallySpeaking, you will see Dragon
NaturallySpeaking toolbar on the screen.
11. Tap the plus key (+) to turn on the microphone.
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METHOD B: USING THE MOUSE:
1. When you sit down at a computer in the High Tech Training Center, the power will be on
and you will see the Opening desktop.
2. Move the mouse pointer to the Start button and click the left mouse button once. You
will see the Start menu.
3. Move the mouse pointer to the word Programs.
4. Move your mouse pointer to highlight the words Microsoft Word and click once. You
will see a blank document in Microsoft Word.
5. Click Dragon NaturallySpeaking on the menu.
6. Click Use Natural Word. You will see the Open User dialogue box.
7. Click to highlight your name .
8. Click the Open button.
9. When you have successfully opened Dragon NaturallySpeaking, you will see Dragon
NaturallySpeaking toolbar on the screen.
10. Click the microphone icon to turn on the microphone.
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FEEDBACK FROM NATURALLY SPEAKING
MICROPHONE COLORS
Purpose
The microphone colors give you feedback regarding the volume of your voice.
Location
The microphone feedback colors appear next to the microphone icon in Naturally Speaking and
below the Results box that shows what Dragon heard in Natural Word.
Color Key
Green Perfect volume
Yellow Too soft
Red Too loud
RESULTS BOX
• Dragon NaturallySpeaking displays commands (versus dictated text) with initial uppercase
characters in the Results box.
• If you say a phrase that produces no action, look in the Results box. If the phrase is not
displayed with initial uppercase characters it is not a valid command.
• If your command is valid, but you are getting no results, you are probably asking
NaturallySpeaking to do the impossible. Asking NaturallySpeaking to select text that is not
visible on the screen is an example of asking NaturallySpeaking to do the impossible.
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CREATING A NEW FILE
1. Say [Click File].
2. Say [New].
3. If you were working in another document and have not saved, you will be asked if you
want to save the document.
If you want to save the other document, say [Click Yes]
If you do not want to save the other document, say [Click No]
3. You will see a new blank document on the screen.
4. Begin dictating.
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OPENING A FILE THAT HAS BEEN SAVED ON YOUR DISK
1. Say [Click File].
2. Say [Open].
3. You will see the “Open” dialogue box.
4. Say [Click Files of Type].
5. Say [Move Down One] to open up your list of choices. You will see a list of types of
files.
6. Say [Move Up One] (or any move up/down command) until All Files is highlighted.
7. Say [Click Look in]. IF 3 ½ Floppy (A:) is selected, go on to step 8. If 3 ½ Floppy (A:)
is NOT selected, do the following:
a. Say [Move Down One] to open up your list of choices. You will see a list of disk
drives under the Look in: box.
b. Say [Move up two] (or the number up) until the 3 ½ Floppy (A:) icon is
highlighted.
c. Say [Press Enter Key].
8. Say [Press Tab Key]. You will see that the 3 ½ Floppy (A:) icon is no longer
highlighted in the Look in: box, and the focus is in the file list box.
9. Say [Move down two] (or the number down) until the name of the file that you want to
open is highlighted. NOTE: If the first file name listed is the one you want, say [Press
Spacebar].
10. Say [Click Open].
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SAVING NEW DOCUMENT FILES
1. Make sure that your disk is in the A drive.
2. Say [Click File].
3. Say [Save As].
4. Say [Click Rich Text Document]. You will see the Save As dialogue box.
5. You should see highlighted text in the File Name box. Dictate a name for your new file.
6. Look at the Save In: edit box.
If the 3 ½ Floppy A: icon is highlighted, go to step 7.
If the 3 ½ Floppy A: icon is NOT highlighted, do the following:
a. Say [Click Save in].
a. Say [Move down one] to open up your list of choices.
b. Say [Move up two] (or the number up) until 3 ½ Floppy A: is highlighted.
c. Say [Click Save]. This will take the focus away from the Save in list box.
7. Say [Click Save].
8. You will see the document on the screen. Look for the file name in the title bar.
SAVING CHANGES TO OLD DOCUMENT FILES
1. Make sure that your disk is in the A drive.
2. Say [Click File].
3. Say [Save].
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PRINTING A FILE
1. Say [Click File].
2. Say [Print]. You will see the Print dialogue box.
3. Say [Click OK].
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EXITING
1. Save your document.
2. Say [Click File].
3. Say [Exit].
4. Depending on the version you are using, you may see the message: Your speech files
have changed. Save changes now?
If you want to save the corrections you have made to your speech files during this
session, say [Click Yes].
If not, say [Click No].
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CORRECTING TEXT
CORRECTING NATSPEAK’S MISTAKES
RESULT VOICE COMMAND
NatSpeak misunderstood what you said Correct (or )
NatSpeak misunderstood what you said and Correct That
you want to immediately make a correction
NatSpeak misunderstood what you said, but See page 22 – Selecting and Redictating
you don’t want to use the correction commands
You said a command, but NatSpeak typed the 1. Scratch That
text 2. (Do not say this): Hold down the CTRL
key and repeat the command
You said text, but NatSpeak thought the text 1. Undo That
was a command 2. (Do not say this): Hold down the SHIFT
key and repeat the text
CORRECTING YOUR MISTAKES
RESULT VOICE COMMAND
NatSpeak understood what you said, but you Scratch That
don’t want that word or phrase (But it must be said immediately after dictating
the word or phrase)
NatSpeak understood what you said, but you 1. Select (or )
don’t want that word or phrase, and it is too 2. Delete That
late to say Scratch That
You dictated a command, but didn’t like the Undo That
result
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CORRECTING DICTATED TEXT IN CORRECTION DIALOGUE BOX
Special Notes: • Correcting text commands are used when Dragon misunderstands
you. Do not use Correction commands to correct YOUR mistakes.
• Correct commands change your voice file.
• Do not use correction commands unless you are absolutely sure of
what you said and what Dragon wrote.
1. Select the text you want corrected and say [Correct That],
or
say [Correct That] to correct your last utterance (i.e., everything you said since the last time
you paused).
2. The Correction dialogue box will open.
3. You will see the phrase you selected or the last utterance you said in the Correction dialogue
box’s edit box.
4. Say [Click Play Back] to confirm what you said for the utterance you want to correct.
5. Examine the correction suggestions.
If you see the text you said, say [Choose #]. In other words, say [Choose] followed
IMMEDIATELY by the number of the suggestion that reflects what you really said. Your
correction will be made and you will be returned to your document.
If you do not see the text you said in the list of choices, proceed to step 6.
6. You will need to edit the text in the Correction edit box. This editing may involve editing and
navigation commands as well as spelling.
Special Notes on Co rrection Edit Box Spelling:
• Without hesitation, spell the word(s) you want to correct, including capitalization and
spaces.
• You can spell by letters or by the radio alphabet.
• You cannot dictate whole words in the Correction edit box.
• If you do not know how to spell the word(s), ask someone for the correct spelling or
cancel the correction process. Do not guess. If you are incorrect, you will confuse Dragon
and corrupt your voice file. You don't want to do this.
7. Say [Click Train] so NaturallySpeaking gives you the opportunity to contrast what you said
with what it thought you said.
8. Say [Click Record].
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9. NaturallySpeaking will prompt you to say the word you meant, followed by what it thought
you said.
10. Say [Click Done]. You will be returned to the correction dialogue box.
11. Say [Click OK].
12. The Correction dialogue box will close and you will be returned to your document as the
active application.
CORRECTING COMMANDS
Commands cannot be corrected or trained in the Correction dialog box. The Correction dialog
box is only for correcting text when NatSpeak has misunderstood you.
Correcting Fourteen Special Dictation Commands
The special dictation commands consist of fourteen commands that can be said in the middle of
utterances (e.g., Caps On).
1. Open the Tools menu by saying [Click Tools].
2. Open the Vocabulary Editor by saying [Vocabulary Editor].
3. Scroll to the top of the word list.
4. Find Command you want to train.
5. Say [Click Train].
6. Follow NaturallySpeaking's prompts until you are done training the command.
All Other Commands
1. Open the Tools Menu by saying [Click Tools].
2. Open the Train Words dialog box by saying [Train Words].
3. Type the command you want to train using initial capitalization and correct spelling (e.g.,
Move Left 3 Lines)
4. Say [Click OK].
5. Say [Click Record]. NatSpeak will prompt you to say the command.
6. Say [Click Done].
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SCRATCH THAT
• Saying [Scratch That] erases the utterance (word, sentence, phrase, etc.) you just spoke.
• If you repeat Scratch That, the utterance you said just before the last utterance will be erased.
• For any one erasing experience, you can say Scratch That up to 10 times to erase your last 10
utterances (word, sentence, phrase, etc.).
• The primary job of the Scratch That command is to erase what you have just or recently said.
However, it does have some limited capacity to undo commands. The commands it can undo
are New Line, New Paragraph, capitalization commands, and spacing commands.
UNDO
[Undo That] or [Undo Last Action] undoes the results of your last command.
Special Note: To keep the functions of Undo and Scratch That separate in your minds, associate
Scratch That with text and Undo That with commands.
RESUME WITH
[Resume With] is a useful command for editing what you just said.
Say [Resume With] immediately followed by the text you would prefer in your document.
Example
Dictate [I would like to be in Paris.]
Dictate [Resume with be traveling in London.]
Resume With looks for the first word after the command Resume with. That word was be. It
erased all text after be and replaced that text with what you said after Resume with.
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FREQUENTLY USED NAVIGATION COMMANDS
VOICE COMMAND RESULT
[Move Up One] Moves the cursor up one line
[Move Down One] Moves the cursor down one line
[Move Right One] Moves the cursor one letter or character to the
right
[Move Left One ] Moves the cursor one letter or character to the
left
[Move Right One Word] Moves the cursor to the beginning of the next
word to the right
[Move Left One Word] Moves the cursor to the beginning of the next
word to the left
[Go (or Move) to Beginning of Line] Moves the cursor to the beginning of the line it
is in.
[Go (or Move) to End of Line ] Moves the cursor to the end of the line it is in.
[Move Up (or Back) One Paragraph] Moves the cursor up one paragraph.
[Move Down (or Forward) One Paragraph] Moves the cursor to the beginning of the next
paragraph.
[Go (or Move) to Beginning of Document] Moves the cursor to beginning of the
document.
[Go (or Move) to End of Document ] Moves the cursor to the end of the document.
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SUMMARY OF NAVIGATION COMMANDS
The following commands move your cursor and/or deselect any text that is selected.
[Go to Top]
[Go to Bottom]
[Move Left/Right/Up/Down 1-20]
equivalent to arrow keys (i.e., left/right for characters and
up/down for words
[Move Left/Back/Right/Forward 1-20 characters]
[Move Up/Back/Down/Forward 1-20 lines]
[Move Left/Back/Right/Forward a Word]
[Move Left/Back/Right/Forward 1-20 Words]
[Move Up/Back/Down/Forward a Paragraph]
[Move Up/Back/Down/Forward 1-20 Paragraphs]
[Insert Before ]
[Insert After ]
[Insert Before/After That (with text selected)]
[Move to Top of Line
Go to Start Paragraph
Beginning Document
Bottom Selection]
End
Word Table Navigation Commands
Move Back/Backwards/Left/Up/Ahead/Forward/Down/Right # rows, cells, columns
Move to, Go to Beginning/Top/Next/Previous/Bottom Cell, Row, Column
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