Mẫu thư thương mại bằng tiếng Anh: Sample Business Letters
Please refer to Sample Business Letters to find out how to write a commercial letter, commercial invitation or a standard commercial contract or standard. Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Good luck to you!
Sample Business Letters
(Sample Business Letters are listed in Alphabetical Orde)
Sample Business Letters
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other
implications. If you are not sure about the use of any letter, consult with an appropriate
professional first.
Index
1. Commitment Form (Advertising)
2. Company Bonus Letter
3. Company Credit Account Approval Letter
4. Company Credit Account Denial for Unfavorable Report
5. Company Credit Account Denial Letter
6. Complimentary Letter to Employee on Handling of Difficulty
7. Complimentary Letter to Employee on Handling of Emergency
8. Complimentary Letter to Hotel
9. Complimentary Letter with Individual Commendation
10. Confidential Information Agreement
11. Confidentiality Agreement Between Firms
12. Confirmation of Acceptance of Employee Suggestion
13. Confirmation of Extension of Payment Date
14. Confirmation of Interview Appointment
15. Confirmation of Purchase Agreement
16. Confirmation of Telephone Report of Problem
17. Confirmation of Verbal Order
18. Congratulations on a Job Well Done
19. Congratulations on Employee on 5-Year Anniversary
20. Congratulations on Expansion
21. Congratulations on Formation of New Company
22. Congratulations on Increased Sales
23. Congratulations on Outstanding Achievement
24. Congratulations on Promotion 1
25. Congratulations on Promotion 2
26. Congratulations to New Business
27. Congratulations to New Owners
28. Consignment Agreement
29. Consignment Letter
30. Consumer Credit Application
31. Consumer Credit Application Form
32. Contract 1, Goods
33. Contract 2, Goods
34. Contract Proposal for Services
35. Conversion of Open Account to C.O.D.
36. Correction of Deposition
37. Corrections to Derogatory Credit Report
38. Cover Letter for Loan Book
39. Cover Letter in Response to Catalog Request
40. Cover Letter, Product Literature in Response to Phone Inquiry
41. Cover Letter, Renewed Charge Card
42. Credit Dept Report to Collections on Past Due Account
43. Credit Extension to Past Due Preferred Customer
44. Customer Incentive Program Announcement
45. Customer New Charge Card Cover Letter
46. Customer Revival, Auto Mechanic
47. Customer Revival, Preferred Customer Private Sale
48. Customer Revival, Product Sales
49. Customer Revival, Small Shop
50. Customer Service Request Form
51. Decline of Venture Offer
52. Decline to Interview Referred Job Applicant
53. Deliveries Held Until Past Due Balance Paid
54. Demand by Secured Party for Possession of Collateral
55. Demand for Acknowledgement of Shipping Dates
56. Demand for Delivery
57. Demand on Guarantor
58. Demand that Future Payments Be by Certified Check
59. Demand to Endorsers for Immediate Payment
60. Denial of Request for Additional Discount
61. Denial of Request for Extension of Time
62. Denial of Request for Quarterly Billing
63. Directed Letter of Recommendation Requesting Reply
64. Discharge of Security Interest
65. Disclosure of Investigative Consumer Reports
66. Disclosure Statement, Fair Credit Reporting Act
67. Discreet Letter of Resignation
68. Disputed Balance Notice
69. Employee Invention Agreement
70. Employee Non-Compete Agreement
71. Employee Non-Compete Agreement (Specific Radius)
72. Employee Photo and Recording Release
73. Employee Suggestion for Company Meeting
74. Employer's Verification on Loan Applicant
75. Employment Agreement
76. Employment Agreement
77. Employment Information Form
78. Employment Letter
79. Employment Reimbursement Agreement
80. Equipment Leasing Agreement
81. Equipment Maintenance Agreement
82. Escrow Check Receipt
83. Escrow Fee Worksheet
84. Expense Account Statement
85. Expense Account Statement Form
86. Explanation for Delay of Partial Shipment
87. Explanation of Insurance Rate Increase
88. Extension of Lease
89. Fictitious Name Certificate - By Corporation
90. Fictitious Name Certificate – Individual
91. Fictitious Name Certificate – Partnership
92. Fifth Overdue Payment Reminder, Notice of Credit Hold
93. Final Demand for Payment on Delinquent Account
94. Final Notice Before Legal Action
95. Final Notice of Impending Litigation
96. Final Warning Before Dismissal
97. Financing Statement
98. Firm Letter on Past Due Account
99. Five Day Demand for Payment
100. Follow Up Letter, Travel Agency
1. Commitment Form (Advertising)
COMMITMENT FORM
CLIENT: _________________________ DATE_________________
DESCRIPTION
ART WORK FOR BILLBOARD DESIGN:
Includes conceptual layouts, comprehensive layout, artist's renderings, preparation of camera
- ready mechanicals.
Estimated cost $250.00
(Typography costs are extra)
This commitment form is to serve as Client's written authorization for (firm) to perform
services and/or contract with suppliers for the above described items or services (radio,
television, magazine, publication, outdoor advertising, artwork, production, etc.) on client's
behalf. Client's signature also indicates understanding of estimates, prices, terms and liability
to (firm) for said items or services.
Alterations or revisions of above specifications involving extra costs will be executed only
upon additional written orders.
ACCEPTED______________________
DATE__________________________ CLIENT____________________
AGENCY_____________________
2. Company Bonus Letter
Dear
The presentation you prepared for the (description of project) was truly outstanding. There is
no doubt that we were awarded this project due to your fine work.
Please accept the enclosed check as our way of saying thank you for a job well done.
3. Company Credit Account Approval Letter
Dear
We have reviewed your application for credit, and it is our pleasure to inform you that an
account has been opened for your company.
Please feel free to use your account as often as you wish.
A descriptive brochure is attached which outlines the terms and conditions upon which this
account has been opened.
Should your credit requirements change, or should you have any questions regarding your
new account, call this office and ask to speak to one of our account representatives.
When you call, please have your account number available, in order that we might have
quick access to your file.
4. Company Credit Account Denial for Unfavorable Report
Dear
Thank you for your recent application for credit with our firm. We regret to inform you that
we cannot extend credit terms to you at the present time, based on the report we received
back from our credit bureau:
If you feel that there may be some errors in the records of the credit reporting agency, we
suggest that you contact them and review their current information. In the event that there
have been errors made, please direct them to submit a revised report to us for our
reconsideration.
We would be most happy to welcome you as a customer and to accommodate you in any
way possible under the circumstances. We do have a layaway plan and various other options
that are available to our cash customers.
Please feel free to call me if you have any questions or if I can be of assistance to you in any
way.
5. Company Credit Account Denial Letter
Dear
We have reviewed your application for open account terms, and at this time are unable to
open an account for your company. Should circumstances change in the future, please
feel free to resubmit an application.
We value your business, and hope to keep you as a customer. As a cash customer you will be
advised of all special sales, and we know that you will find our prices and services
competitive enough to allow us to continue serving you.
If you have any questions about this decision, or if I may be of any help in any way with
regard to your dealings with our company, please contact me at the above office.
6. Complimentary Letter to Employee on Handling of Difficulty
Dear
Several of your associates in the shipping department have informed me of the incident that
occurred last Friday with a representative of Gene's Tool Supplies. They have all agreed that
this driver hurled some extremely abusive language at you and that his actions were
unjustifiably offensive. They also all agreed that you remained a gentleman throughout the
entire time, attempting to solve the problem. I compliment you on your self-control, and in
handling the situation in such an exemplary manner. I have placed a call to the owner of
Gene's Tools and fully anticipate your receiving an apology from them.
7. Complimentary Letter to Employee on Handling of Emergency
Dear
You are to be highly commended for the way that you handled the emergency that occurred
yesterday.
The paramedics have informed us that if you hadn't acted as quickly as you did, our
customer's attack might have been fatal. Thanks to your fast reaction, she is already out of
intensive care and on the road to recovery.
We are very proud of your association with our organization.
8. Complimentary Letter to Hotel
Dear
Our (name of event) that was held at your hotel was extremely successful.
The compliments that I have received on your staff's courteousness and the excellent food
that your chefs prepared for the occasion have been numerous.
Thank you for helping to make our event a success.
9. Complimentary Letter with Individual Commendation
Dear
Our "Talent Night in St. Petersburg" promotion was greeted with a great deal of enthusiasm
by the community, and I want to take this opportunity to thank you for all of your
encouragement and support.
As always, all of the staff at WQOL were extremely cooperative. I must, however, single out
one in particular who worked exceptionally hard to make it the success it was. This is Judith
Blakely, who seems to have an unlimited amount of energy and holds firmly to the
conviction that if it is worth doing, it is worth doing it right. It is fair to say that without her
help, this event would not have been nearly as successful as it was. We played to a full
house.
What more is there to say!
We will be looking forward to a repeat performance. It has been a joy working with your
fine staff.
10. Confidential Information Agreement
In consideration of being employed by_ (Company), the undersigned hereby agrees and
acknowledges:
1. That during the course of my employ there may be disclosed to me certain trade secrets of
the Company; said trade secrets consisting of:
a) Technical information: Methods, processes, formulae, compositions, inventions,
machines, computer programs and research projects.
b) Business information: Customer lists; pricing data; sources of supply; and marketing,
production, or merchandising systems or plans.
2. I shall not during, or at any time after the termination of my employment with the
Company, use for myself or others, or disclose or divulge to others any trade secrets,
confidential information, or any other data of the Company in violation of this agreement.
3. That upon the termination of my employ from the Company:
a) I shall return to the Company all documents relating to the company, including but not
necessarily limited to: drawings, blueprints, reports, manuals, correspondence, customer
lists, computer programs, and all other materials and all copies thereof relating in any way to
the Company's business, or in any way obtained by me during the course of my employ. I
further agree that I shall not retain any copies of the foregoing.
b) The Company may notify any future or prospective employer of the existence of this
agreement.
c) This agreement shall be binding upon me and my personal representatives and successors
in interest, and shall inure to the benefit of the Company, its successors and assigns.
d) The unenforceability of any provision to this agreement shall not impair or affect any
other provision.
e) In the event of any breach of this agreement, the Company shall have full rights to
injunctive relief, in addition to any other existing rights, without requirement of posting
bond.
Dated: _
11. Confidentiality Agreement Between Firms
AGREEMENT and acknowledgement between _ (Company), and _(Undersigned).
Whereas, the Company agrees to furnish the undersigned certain confidential information
relating to the affairs of the Company for purposes of: (Describe)_, and Whereas, the
undersigned agrees to review, examine, inspect or obtain such information only for the
purposes described above, and to otherwise hold such information confidential pursuant to
the terms of this agreement,
BE IT KNOWN, that the Company has or shall furnish to the undersigned certain
confidential information, as set forth on attached list, and may further allow the undersigned
the right to inspect the business of the Company and/or interview employees or
representatives of the Company, all on the following conditions:
1. The undersigned agrees to hold all confidential or proprietary information or trade secrets
("information") in trust and confidence and agrees that it shall be used only for the
contemplated purpose, shall not be used for any other purpose or disclosed to any third
party.
2. No copies will be made or retained of any written information supplied.
3. At the conclusion of our discussions, or upon demand by the Company, all information,
including written notes, photographs, memoranda, or notes taken by you shall be returned to
us.
4. This information shall not be disclosed to any employee or consultant unless they agree to
execute and be bound by the terms of this agreement.
5. It is understood that the undersigned shall have no obligation with respect to any
information known by the undersigned or generally known within the industry prior to date
of this agreement, or becomes common knowledge within the industry thereafter.
Dated: _
12. Confirmation of Acceptance of Employee Suggestion
Dear
Your suggestion that we recycle the trims from our vinyl production has been analyzed and
found to be an extremely viable idea.
This recycling process, which will be implemented in six to eight weeks from now, will
result in direct savings to our firm. We commend you for your inventiveness!
Please accept our congratulations on the adoption of your recommendation and our thanks
for your enthusiastic attitude.
13. Confirmation of Extension of Payment Date
Dear
This will acknowledge our telephone conversation of this date. As was stated in our letter
dated (date) , we should be receiving our financing by (date)
In view of the above, we would appreciate your extending the date for our payment of the
account until (date) This will enable us to make sure that all of the appropriate documents
have been prepared.
We appreciate your courtesies, past and present. It has been a pleasure doing business with
your company and we look forward to years of pleasant associations.
14. Confirmation of Interview Appointment
Dear
Thank you for your courteous request to interview one of our officers for the article you are
writing about our business.
(name of individual) will be pleased to meet with you at our offices at (address) , on (day) ,
(date) , at (time) I believe that you will find him to be extremely knowledgeable about our
business and the role we play in relationship to our industry.
Thank you for your interest in our firm
15. Confirmation of Purchase Agreement
Dear
This letter will serve to confirm our agreement regarding your purchase of, and payment for,
certain merchandise from our company.
We have agreed to ship the following merchandise to you:
You agree to abide by our printed terms and conditions, and you additionally agree to pay
for the merchandise in three equal payments. The first payment shall be sent so as to be
received by my office not later than (date) The second payment shall be received not later
than thirty days later, and the third payment shall be received not later than thirty days after
the second payment. In no event shall payment be received later than (date)
Please sign a copy of this letter and return it to me. Upon receipt of your confirmation of our
agreement, I shall release shipment of the aforementioned merchandise.
16. Confirmation of Telephone Report of Problem
Dear
This will confirm our telephone conversation of (date) wherein I informed you that there was
a problem with the (service performed)
As I stated, (description of problem)
It is my understanding that you will (commitment of service company) in order to resolve
this problem.
Thank you for your cooperation in this matter.
17. Confirmation of Verbal Order
Date: _
To: _ (Supplier)
This letter shall confirm your acceptance of verbal order communicated to you on _.
A copy of our purchase order containing the state terms is attached.
Unless we receive objection within ten days of your receipt of this order, we shall expect
delivery of all ordered goods on the date indicated.
Very truly yours,
18. Congratulations on a Job Well Done
Dear
The displays you created for the "Summer's Coming" promotion are just beautiful. Several
of the sales personnel told me that they have received numerous compliments from the
customers.
Congratulations on a job well done.
19. Congratulations on Employee on 5-Year Anniversary
Dear
(date) will mark your fifth anniversary as a member of the (name of firm) We would like to
take this opportunity to thank you for these past five years of fine workmanship and
company loyalty.
We know that the growth and success of our company is largely dependent on having strong
and capable staff members, such as yourself, and recognize the contribution you make in
helping us maintain the position we enjoy in the industry.
We are hoping that you will remain with us for many years to come and would like to offer
our congratulations on this anniversary.
20. Congratulations on Expansion
Dear
When we received your notice of expansion, we at (name of firm) were elated.
There are few firms that can boast of the success you have achieved over such a relatively
short period of time. A great deal of that success, in our opinion, must be directly attributed
to your strong leadership and the sense of direction that you provide.
Please accept our heartiest congratulations and best wishes for your continued success.
21. Congratulations on Formation of New Company
Dear
It was with great pleasure that I read your announcement of the formation of your new
company. You have certainly chosen an area that is coming into its own. I know that with
your background, expertise and enthusiasm, your firm should make quite an impression in
the industry.
My congratulations and best wishes for your success.
22. Congratulations on Increased Sales
TO: Sales Department Members
FROM: H.C. Chambers
SUBJECT: Monthly Results
The numbers are in and I am proud to inform you that our total sales for the period of April
15th through May 15th amount to $358,466.00, which represents a 10% increase over our
sales for the preceding period.
You have achieved the goal we established in the first week of April, and you are all to be
highly commended for your achievement. Congratulations!
23. Congratulations on Outstanding Achievement
Dear
You have proven the skeptics wrong and accomplished what most said was impossible.
There is no doubt that your recent achievements will be spoken of for some time to come
and that the admiration for your accomplishments is felt by all of us within the industry as
well as the general public.
Please accept my heartiest congratulations for your success.
24. Congratulations on Promotion 1
Dear
Congratulations on your recent promotion to (position)
I know how hard you have worked to earn the recognition you presently enjoy at (name of
firm) , and I feel that they are very wise in having made their choice.
Please accept our best wishes for your success in your new position.
25. Congratulations on Promotion 2
Dear
It was with great pleasure that I read of your promotion to the position of (position) with
(name of firm)
I am sure your firm has made a very wise choice and that you will excel in your new role as
(position)
Please accept my congratulation on your promotion and my very best wishes for your
continuing success.
